NGO Registration : How To Register NGO ?

Why need NGO registration? Because it is more trustworthy for citizens, get funds from citizens, gets more opportunity & credibility for funds and also provide tax exemption to donors.

Registering as NGO has many benefits. Qualifying for financial assistance from government agencies to receiving tax exemptions. Training opportunities for your organization.

To register as an NGO, start by preparing the required documentation for the application. Then apply for NGO status through the applicable governmental department.

Once you get NGO status, work for your organization according to your country’s rules and regulations.

let’s dive into the following steps:

Find Required Documents

1. Create name & logo for NGO

Option one is to use the real name and logo of your NGO. Especially if you think it is a good fit.

Usually, a smaller name that sums up the mission of your organization and a bright, simple logo are effective options.

It may be a good idea to provide 2-3 back up names and logos. You can not have the name and logo of an NGO that has already been registered.

2. Decide what type of your NGO

Determine what type of NGO your organization will be. There are different types of non-profit organizations.

That is identified by law in major countries:

  • Charitable or religious organizations
  • Social welfare organizations
  • Labour and agricultural organizations
  • Business leagues
  • Veterans organizations
  • Identify which type your organization comes under. So you can define this in your application.

    3. NGO’s mission, programs and projects

    Write down the organization’s mission statement, programs, and projects. As part of your application for NGO status, you will need to give details about the purpose and goals of your organization.

    Your mission statement should note, how you plan to support individuals or a cause by actions, training, and non-profit investment.

    You should also detail the different types of programs and projects currently being done by your organization as well as later programs or projects you suppose to perform.

    You also want to provide information on your team members and their qualifications, especially if you have a small team.

    4. Written letters of recommendation from local leaders

    Get 2-3 written letters of support from local leaders. As part of your application, you will need to give letters of reference that speak to the sincerity and positive impact of your organization.

  • Try to get 1 letter from a local government member, such as a city councilperson.
  • 1-2 letters from other local government members or community members.
  • They can speak to your organization’s work.

    Make sure the letters are typed, easy to read, and signed by the recommender. Provide the original copies of the letters in your application.

    5. Prepare a report of NGO’s finances and funding

    You will need to show the government that your organization adheres to the funding requirements for non-profit status.

    As the organization cannot become a profit or receive earnings that do not go back into the organization. Add annual financial reports and a breakdown of where you currently receive your funding as an organization.

    Detailed financial documents can help to confirm your application. Include audit reports, if you have them, as well as income and expenditure details.

    6. Include approval by the organization for NGO

    Include approval by the organization’s board of directors for NGO status. You should have proof that your organization’s board of directors approves the registration as an NGO.

    Add a copy of meeting minutes that determine approval of the decision or signed documents that contain an approval. This will show that the leaders of your organization are all on board with NGO status.

    If you do not already have a board of directors for your organization, you require to build one in order to register as an NGO.

    Registering as an NGO

    1. Search online for the registering NGO

    Search online for the registering NGO body through the state or federal government. Our country’s government have a government department that manages NGO registration.

    The department may be called:

  • Department of Social Development
  • Ministry of Social Justice and Empowerment
  • Bureau of Democracy
  • Human Rights
  • Labor
  • Do a research for the relevant government body in the country that focuses on NGO registration.

    Keep in mind:

    When you do your research that NGOs may be called something else in countries, such as a voluntary organization or a people’s organization.

    2. Apply online

    Apply online, if possible, for a faster option. Some countries will give an application that you can complete online. Also, provide electronic copies of all the important documents.

    Check with the applicable state or national governing body to find out if you can apply instantly and efficiently online.

    In some countries will allow you to access an application form online and require you to print it out, so you can complete it. You can then send your papers in by mail or scan them and email them in.

    3. If online application is not available

    Go in person to apply if an online application is not available.

    If you cannot access the application form online, go in person to the office. Take all the required documents for the application with you.

    The representative should be able to guide you through the application process in person and provide all required forms you will require to fill out.

    4. Pay registration fees

    Pay registration charges, if needed. Most countries will need you to pay a charge to register as an NGO.

    The charge can be depending on the country. There may also be extra charges for accessing the registration form and filing the required papers for the form.

    Your applicable state or national government body should review all charges upfront before you register as an NGO.

    5. Wait for application to be approved

    Wait 2-3 weeks for your application to be accepted.

    Once you have filed the application and added the required documentation. You may require to wait various weeks to hear back about your NGO status.

    You should be informed by the applicable governing body. If your application has been accepted and your organization has been granted NGO status.

    If you have not heard back about the status of your application in 2-3 weeks, follow up with the applicable governing body for more information.

    Working as a Registered NGO

    1. Apply for tax-exempt status

    Apply for tax-exempt status as an NGO. In many countries, NGOs are free from paying state and federal taxes.

    This legal status creates it easier for NGOs to work. As they are not needed to pay tax on the funding they get from government parties, donors, and other sources.

    After you are registered as an NGO, you can apply for tax-deductible’s revenue agency.

    Once you are allowed for tax exemption, you can also give tax-deductible donations for all donors to help people and companies to donate to your organization.

    2. List other benefits of NGO

    List the other advantages of NGO status. As an NGO, you can also enjoy other advantages.


  • funding and support from government departments
  • training opportunities through the government
  • financial support for equipment
  • Keep in mind:

    The benefits connected with your NGO status will depend on which country you work in as well as your country’s laws and regulations.

    As an NGO, you can also get access to foreign NGOs and international funding partners, which can support to raise your organization’s capabilities.

    You should be notified about the benefits available to you as an NGO once you get your status from the government.

    3. Follow the rules and regulations

    Follow the rules and regulations associated with NGO status. In the country may require you, to confirm your NGO status yearly by giving documentation.

    Information that shows you are working as a non-profit. You may also want to adhere to certain labour laws and organizational laws to maintain your NGO status.

    Your applicable government body should tell you of the rules and regulations attached to your NGO status so you can understand them.

    Wrap Up

    I really hope this article helped you. Also, if you have some more information about “NGO Registration”. Share your Information. I’d love to hear about them in a comment.

    If I find your information is very helpful, I will add your information in the above article with your name.

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    2 thoughts on “NGO Registration : How To Register NGO ?”

    1. In a South African perspective how can one open an NGO and what steps to take in order to open such organisation. is there any specific forms to fill or system I order to follow…??

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